event-driven

Real-Time Meeting Session Orchestration: State Machine Design for Multi-Component Bot Systems

How a seven-state machine coordinates browser automation, audio capture, speech recognition, and live streaming into a coherent meeting intelligence pipeline

A meeting AI bot is not a single component — it is an orchestra of subsystems that must start, coordinate, and stop in precise sequence. The browser must launch before audio can be captured. Audio must flow before speech recognition begins. Recognition must produce segments before minutes can be generated. And when the meeting ends, all components must shut down gracefully without losing data. This paper presents the state machine design of MARIA Meeting AI's session manager, which coordinates Playwright browser automation, CDP audio capture, Gemini Live Audio ASR, and incremental minutes generation through a seven-state lifecycle with EventEmitter-based real-time streaming to dashboard clients.